Article

According to the accepted approach in meeting and event organizations today, the “power of
establishing a face-to-face connection” cannot easily be replaced by alternative forms of
communication. However, it is not always easy, affordable or accessible to bring people together in
one place for various reasons. This is why virtual and mixed events have become increasingly
popular in recent years.

In this article, we’ll explore everything you need to know about running successful virtual meetings
and events. How can you ensure that getting your meetings and events online is successful without
hurting your budget, achieving your goals, increasing attendance and budgeting? Why should you
consider hosting a virtual event? How can you make a virtual experience successful? We will look for
answers to questions such as:

What is Virtual Event?

Virtual events, in the simplest definition, are events organized online. Virtual events are low-cost
events that have the potential for attendees to attend your event from anywhere in the world,
regardless of location. You can sign up for a detailed organization that includes single or multiple
presentation sessions or joint work sessions, webinars and workshops, conferences and seminars in
online events organized and conducted as virtual events.

Why is Virtual Events Needed?

There can be many answers to this. The first of these is easy accessibility. Virtual options allow you
to host attendees who are unable to attend your event in person.

The second reason is budget, if you want to host a big event but need to cut costs, it can be useful to
make meetings and seminars virtual. In this way, you will have the chance to sign large organizations
without the burden of renting a seminar or conference venue. In addition, it undoubtedly allows you
to save a significant amount of the participant budget spent on travel. The biggest benefit of the
decrease in transportation mobility is that the emission gases released to the environment are
reduced and that it can produce a more sustainable alternative for you in terms of economic, social
and environmental aspects.

Finally, we can count mandatory situations and closures. Due to extreme weather events, epidemics
such as Covid-19, restrictions, travel bans or many reasons that you cannot control, you may have to
make your in-person event virtual or cancel it completely. In such cases, virtual event platforms will
be your savior.

What are the Tips of Virtual Events?

The most important features you should expect from the virtual meeting and event platform
Using software that encourages dynamic content and multi-participant interaction,
Ability to connect event attendees, sponsors and promotional staff throughout your event (digital
whispering)
High quality live stream support during audience Q&A,
It should have features such as offering advanced video conferencing technology.

Remember that hosting a virtual event requires just as much creativity, care and attention as
organizing a face-to-face event. If you want to organize such an event, you need to use a well-
developed, well-designed and comprehensive platform. If you want to learn more about such
platforms and need support in answering your questions, you can contact us.